Working with folders in Resources

Note: To complete these procedures, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

Folders are a useful way to organize your Resources area and make it easier for site participants to find the items they need.

Creating new folders

By default, your Resources area has one folder in it, named after your course or project site. To add a subfolder:

1. Next to the existing folder, from the Add menu, choose Create Folders.
   
   
2. Next to "Folder Name", enter a title for your folder.

   Note: Avoid using unsupported characters in folder titles; see Unsupported characters.

3. To add a description and control who can access the contents of the folder, click Add details for this item. This allows you to do the following:
   
   
   • Enter an optional description in the text areas provided.
     
     
   • Under "Availability and Access", control who can access the contents of the folder and when it's available, as follows:
     
     
     • To display the folder to site members only, select Only members of this site can see this folder and its contents. (This option is not available if the folder to which you're adding is publicly viewable.)
     • To share the folder with another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading), select This folder and its contents are publicly viewable. (This option is not available if the folder to which you're adding is publicly viewable.)
     • To display the folder only to selected groups, select Display this folder to selected groups only, and then select the group(s) that should have access. For more information on groups, see Managing groups.
     • To show or hide your folder, or set a beginning and/or ending date for its visibility, click the appropriate selections. (This option does not appear when you're adding an item to Resources in My Workspace.) Site administrators will always be able to see hidden items, even when they are hidden from other users.
     
     
   • To add detailed descriptors, click Optional properties. You can then add information to the following fields:
     
     
     • Alternate Title
     • Creator
     • Publisher
     • Subject and Keywords
     • Date Created
     • Date Issued
     • Abstract
     • Contributor
     • Audience
     • Audience Education Level
   
   
4. To create another folder, click Add Another Folder.

   Note: To remove a folder from the list of folders to add, click the red X next to it.

5. When you are finished, click Create Folders Now.

Editing a folder

To edit the name, description, availability, access settings, or optional properties for a folder, from the Actions menu, choose Edit Details. Make your changes, and then click Update to save them.

Reordering folder contents

For instructions about reordering the contents of a folder, see Reordering items in Resources.